Privacy Policy

Effective Date: August 4, 2025

First published on August 19, 2025

Last Updated: September 4, 2025

Extra Thursday ("we," "our," or "us") respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, and handle your information when you use our voice AI assistant ("Service").

1. Information We Collect

We strive to collect and store as little data as possible.

A. Information you provide directly

  • Name and email address → collected when you create an account.
  • We may also use your email address, with your consent, to send onboarding tips, feature updates, and service announcements.
  • No passwords are stored. We use magic links for sign-in.

B. Gmail and Google Calendar data

  • When you connect your Google account via OAuth, we access your Gmail and Google Calendar data only to relay it to you through the voice AI assistant.
  • We do not store this data. All Gmail and Calendar content is fetched on-demand per session and discarded immediately after.

C. Voice and conversation data

To enable natural conversations, we process your voice input and AI-generated responses through third-party APIs for:

  • Speech-to-text (STT)
  • Language inference (LLM)
  • Text-to-speech (TTS)

These providers include: OpenAI, Google Gemini, Groq, Cartesia, and ElevenLabs.

D. Automatically collected information

  • Minimal diagnostic data (e.g. request timestamps, API performance metrics) may pass through our cloud infrastructure on Hetzner and Google Cloud Run.
  • We do not track browsing behavior or store any Gmail/Calendar content.

2. How We Use Your Information

We use your data to provide, improve, and communicate about the Service:

  • Fetch Gmail and Calendar content on your behalf.
  • Process conversations via AI to respond naturally and accurately.
  • Authenticate your account and manage access.
  • Improve service reliability and performance.
  • Marketing & Service Communications: With your consent, we may use your email address to send onboarding tips, product updates, feature announcements, and information about improvements to Extra Thursday.

You can opt out of marketing emails at any time. To get help with opting out, contact us at privacy@extrathursday.com.

3. How We Share Your Data

We do not sell your personal information. We only share data in these limited cases:

  • Third-party APIs (OpenAI, Google Gemini, Groq, Cartesia, ElevenLabs) to process your voice and Gmail/Calendar content.
  • Composio to manage Google OAuth connections securely.
  • Infrastructure providers (Hetzner, Google Cloud Run) to host the application.

We require all third-party providers to comply with privacy and security obligations.

4. Data Retention

  • We do not store Gmail or Calendar content.
  • We only retain your name and email for account identification and, if you opt in, for marketing communications.
  • You may request deletion of your account and associated data at any time.

5. Data Deletion Requests

To delete your account and any stored personal information, email us at privacy@extrathursday.com.

6. Security

We use industry-standard security measures to protect your data, including secure OAuth flows, encrypted connections, and minimal data storage. However, no system is 100% secure, and we cannot guarantee absolute security.

7. Your Privacy Rights

If you're a resident of California or the European Union, you may have additional rights under CCPA/CPRA or GDPR, including the right to:

  • Access the data we hold about you.
  • Request deletion of your data.
  • Opt out of marketing emails at any time.
  • Opt-out of data sharing with third-party processors.

Contact privacy@extrathursday.com to exercise these rights.

8. Changes to This Policy

We may update this Privacy Policy to reflect changes in the Service or legal requirements. We'll notify you of significant changes via email or in-app notice.

9. Contact Us

For privacy-related questions or requests: privacy@extrathursday.com